OCR Services — Convert Scanned Documents to Searchable, Editable Text
Scan to Searchable & Editable Text
GlobalDigitalDTP provides professional OCR services to convert scanned documents, images, and PDFs into searchable, editable text. Whether you need searchable PDFs, editable Word/Excel files, or clean plain text for publishing, research, or archiving — we deliver accurate OCR conversion with manual quality checks and secure handling. Get fast turnaround and multilingual support.
What is OCR?
OCR (Optical Character Recognition) is a technology that reads text from images, scanned pages, and PDFs and converts it into machine-readable, editable text. OCR helps you search content, edit text, repurpose content for publishing, and extract data from invoices, forms, or books.
Who uses our OCR services?
- Publishers and authors converting scanned books for digital publishing
- Corporates digitising archives and reports
- Researchers and libraries creating searchable archives
- Businesses extracting data from invoices, contracts, and forms
- Students and educators needing editable study material
Our OCR services
- Searchable PDF conversion — Preserve layout and create PDFs you can search.
- Editable Word / InDesign / HTML — Convert pages into DOCX, plain text, InDesign-ready files, or clean HTML.
- Spreadsheet / Data extraction — Extract tables/data into Excel/CSV with column structure preserved.
- Handwritten & difficult-text processing — Special workflows for manuscripts and low-quality scans with manual correction.
- Multilingual OCR — Support for many languages and complex scripts.
- Batch processing & large-volume projects — Fast handling for bulk conversions with consistent quality.
- Manual QA & proofreading — Human verification to fix OCR errors and ensure high accuracy.
Our workflow (simple & transparent)
- Upload sample — Send 1–2 sample pages so we can assess quality.
- Quote & turnaround — We provide a clear quote and delivery time.
- Automated OCR pass — High-quality OCR engine converts the files.
- Manual correction — Human editors check and fix errors (if requested).
- Delivery & review — Final files delivered in your required format; we do revisions if needed.
File formats we accept
TIFF, JPG, PNG, PDF (scanned), DOC/DOCX, PPT, and more. Output formats: searchable PDF, DOCX, XLSX/CSV, TXT, RTF, InDesign-ready files, HTML.
Accuracy & quality
We combine top OCR engines with manual proofreading for the best accuracy. For books, manuscripts, or poor-quality scans we recommend manual QA to reach publishing-grade quality.
Security & confidentiality
We treat client data with strict confidentiality. Files are processed on secure systems and deleted from our servers on request. NDAs available on demand.
Turnaround & pricing (guideline)
- Small jobs (up to 20 pages): same day to 48 hours.
- Medium jobs (20–500 pages): 2–5 days.
- Large jobs (500+ pages): customised schedule.
Pricing depends on scan quality, language, layout complexity, and manual correction required. We offer competitive rates and volume discounts.
Why choose GlobalDigitalDTP?
- Experienced team with publishing background
- Multilingual & complex-script expertise
- Manual quality checks for higher accuracy
- Clear pricing and reliable delivery
- Secure handling and NDAs available
FAQs (More helpful FAQs)
Q1: What is the difference between OCR and manual typing?
A: OCR automates text extraction and is much faster. Manual typing is fully human and used for extremely poor-quality scans or when 100% accuracy is required. We combine OCR + manual correction for best results.
Q2: Can you keep the original layout and images?
A: Yes. We can deliver searchable PDFs or editable files that preserve layout and images. For complex layouts we prepare InDesign-ready or Word files with careful layout recreation.
Q3: Do you handle non-English languages and scripts?
A: Yes. We support many languages and special scripts. Accuracy varies with script complexity and scan quality — we recommend a sample for assessment.
Q4: What if my scanned pages are low quality or handwritten?
A: We have specialised workflows: image enhancement, manual transcription, and proofreading. Handwritten text typically requires manual correction for best results.
Q5: How do you ensure confidentiality?
A: We process files on secure systems, delete files on request, and can sign an NDA. Tell us if you need additional security measures.
Q6: Can you extract tables and structured data?
A: Yes — we convert tables into Excel/CSV with columns and rows preserved. For complex tables we do manual cleanup to ensure accuracy.
Q7: Do you offer a free sample page?
A: Yes — send 1–2 sample pages and we will convert them free (or at a small sample fee) so you can review accuracy before full project.
Q8: How do I send files and get a quote?
A: Contact us through the website contact form or email. Attach a sample page or a small sample ZIP and we’ll reply with a quote and estimated turnaround.
Ready to convert your scans?
Send a sample page today and get a free assessment and quote. At GlobalDigitalDTP we make your scanned content searchable, editable, and ready for publishing or archiving.
Bring Your Content to Life in Any Language
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